Archive for June, 2009

Accounting Ledger and How to Write Better

Monday, June 29th, 2009

The first stage of the transaction log is Journalized and the second step is to see the transactions in the ledger’ Ledger was known as the director or the head “book of accounts’ In the general ledger financial information is classified according to their nature and relevance’

The assertion that the records of the operations of the parents in one location to a particular topic is known as the account’ The book contains all general ledger accounts are known and the procedure for the preparation of these accounts is called the screen’

The book is the most important book of the account and the fate of the entries made in the Official Journals or sub-divided’ This is a collection of three types of accounts – personal, real and nominal’ If you are faced with questions such as:

- How much should a client?

- What is the amount you pay for all of your suppliers?

- What is the quantity of goods purchased by you during the period of time?

- How many sales you have touched, for example, three months?

- What were your expenses, for example, the labor force during the period?

Then the easiest and fastest way to determine the relevant information back to his great book, find the balance A customer / supplier co A / oc Shopping / c or sell a / c salaries or A / C’

How to Write Better

We must maintain the general ledger accounts’ Each account is assigned one or more pages, depending on demand’ The ledger is usually held in each of these two alternatives’ First option applies in cases where the balance after each transaction, such as banks’

Second option is to follow in cases where the balance should be periodically, eg after a month or every quarter’ In his study of the keeping of books and accounts of T-shape shall be used (two alternatives)’

These transactions are recorded in the ledger in the order of dates’ Each entry must be dated, which is shown in the column of days’ This is the first column to the left of each side of the account’

Enter the amount on the left side of the account, the paper burden and the record on the right side of the account, the magazine is to be credited (using “quantity columns for this purpose)’ In each account in the ledger on the rate of input (left) and part begins with the word “a” and a credit (the main right) part of the word “Al”‘ The column details are referred to another account in question to provide cross-references’ In column folio “is entered on the page of the magazine (or newspaper page split) that the entry was published in the newspaper and column folio, page number of the big book that is written about it seems relevant’

Following the procedure for registration of entries in the ledger, in fact, the amount in this account of receipt of the benefit in the form of cash or goods flow and the inculcation c ie, giving the advantage to receive the credits’

The author is an engineering graduate, BE (Hons), and manages its own software development company, HiTech Services, which focuses on accounting, billing and inventory control software for traders, industries, business houses, hotels, hospitals, medical supplies, newspapers, magazines, petrol pumps, automobile dealers, brokers and other sectors, the website of Web applications deveopment business’ The software is available both for intranet and Internet’ This software is available for download at:

Balancing the accounts and the need for more

Friday, June 26th, 2009

The balance of accounts

Where appropriate to balance the account, both parties joined, and if the total of both sides are not equal, the difference is then placed on the side with less total’ Will be two equal parts’ The added amount of the difference is known as “balance” account’ In the column details, said that the balance c / d (loading)’ In the aftermath, known as balance supply (reduced)’ If the total amount credited to this account is lower, the balance will be included in the claim to the word “Balance c / d”‘ This is called the balance and the balance after the closure of the account, to be published in the stream with the “To supply’” Even if the total debit of the account is lower, the balance will be included in the flow by “Balance c / d”‘ This is called balance, and balance after the closure of account, the credit will appear with the words “offer for sale’”

Personal accounts

It is useful to refresh your memory and remember that the personal accounts related persons and entities (partnership, corporation, etc’) and the norm is to charge the receiver and the donor must be accredited’ Now, if a date in the business world wants to know how the amount is “due” or “because of an individual to own (business), then you must balance the account of the person’ Balance of the account debtor means that the person is liable for the company, ie the person responsible for an amount equal to the balance of the company or the amount representing the balance due the company by the person’ Similarly, the balance of the credit means that the person is a creditor of the company, ie, firms need an amount equal to the balance of the person or the amount representing the balance due for the company person’

Account

These are the accounts relating to ownership or possession or rights’ The rule is: “What is to be in the flow and fate is what is credited’” Therefore, all revenue should be recorded on the flow and spending on credit’ At a date for these accounts must be “balanced” that represents the value of the hedged item in the account’ At the end of the year (usually) or at any time the financial position of the company is required to be audited the accounts are balanced’ These balances are presented in the assets of the statement of the position or balance sheet’ These accounts are the “balance” which means “value” or “in writing the value” or “business continuity of corporate value on that date’

Nominal accounts

These are accounts that show the various heads of expenditure and sources of income’ At the end of the period (usually one year), these accounts are closed by the transfer to the final, ie accounts and profit and loss account’

Need for Increased

The maintenance of the work is a necessity in every system’ Is required, as distinct advantages:

(1) Transactions with the family of a person, issue or position of the expenses or revenues are grouped into the site’

(2) At each regular account is balanced to reflect the net position of that account’ For example, what is due from a client or how much is paid to a vendor or what is the value of total purchases, or what is the expenditure on salaries? This information is available through the balance of general ledger accounts’

(3) Mayor is the springboard for the preparation of balance, which tests the accuracy of arithmetic’ Of accounting’

(4) Since the entries stored in the journal of the book refers to the possibility of mistakes or to minimize embezzlement’

(5) Mayor is the fate of all entries made in the newspaper or magazine under’

(6) Mayor is the “home-shop of all information which is then used for the preparation of final accounts and financial statements’

Entry and mailing’ In the case of an existing business, we are compelled to pass an entry in the register (on the balance at the end of the previous year) to attract new books of all assets and liabilities: open entry of the call’

Basic accounting for small businesses can save money

Tuesday, June 23rd, 2009

the book is to save the first transaction income, purchases and money’ The books and documents to prove these operations are called the documents for the first time in the business of books by an accountant’

Recording income

A bill of sale is a document’ In the most advanced technical terms such as day books, records, accounts receivable and credit control are important, but at the level of basic books and is the act of recording the number of business books ‘

One day of sales is a magazine sales invoices issued by the company and the logging level of financial transactions is all that is needed in May for a small company’ A simple list of these bills, which is described in a single system’

A system is a system of single entry with a minimum assay of total turnover’ An accountant or accounting entries in May these smaller organizations, but the documents are often maintained by the owner of the company’

Larger organizations in May days and keep the books, but also enter into a billing system and software to do so’ In the package of financial accounting, sales not only appear as a list of the total income, but you can also register for sales’

Each invoice shall be allocated to individual customers’ The debtor, in this moment represents the value of the goods or services sold to each customer’

Purchase invoices

A purchase invoice is a purchase and a book is an updated list of purchase invoices received from suppliers’ The invoice for the purchase of books days no financial analysis of the types of expenses’ As such, a simple book buying days would be a good starting point for a simple set of accounts, but require a little more sophisticated analysis required by type of expenditure for the financial and budgetary control’

A system for the purchase invoices is a single-entry system has also had columns to analyze spending in the categories of expenditures required by the tax rules under which the accounts have been prepared’

Medium and large organizations need to monitor and control of purchase invoices to control costs and payments’ In a mirror of the sales ledger invoices also be used by the supplier in a purchase log’ The easiest way is to assign a number to each supplier of code for the software can recover amounts owed to each supplier, vendor ledger accounts to purchase’

Cash and Bank

Apart from the mere entry of sales and purchases is to register a company in its books of receipts and payments and banking’ The third field is the largest bank in the reception or slipping, given or received’ May these documents take many forms of body roll under a deposit to a bank, but all are evidence of money changing hands’

In a small business, cash and banks can be kept separately to other premium accounts’ In a simple model of the box or the bank that would be similar to banks, but the names of customers and suppliers, or if multiple clients, for example, then the source of the money received or paid’

Large organizations, in particular, using software code and the receipt of each payment to the same customer and vendor code used to produce the sales ledger and purchase ledger’ In addition to saving money and banking of cash and bank accounts of money received and paid are also recorded in the register of sales and purchase ledger’

By recording the cash and bank transactions in the books of customers and suppliers documents that make up the books and then show the balance of each account and the recording of financial transactions in this way is the other side of system of double entry’

A small company does not require sophisticated accounting and financial control for the use of a single entry as opposed to a system of double entry accounting income can simply store the list of sales invoices and payments in the list of bills purchase’

Basic accounting using single entry of the first document would be appropriate for small businesses, needs very little knowledge of accounting and when they are paid by the owner of the company rather than an accountant or an accountant can save money,

SQL Ledger Accounting

Saturday, June 20th, 2009

SQL is a general ledger accounting and financial accounting based on the database server SQL, and the city including the SQL database: MySQL, Oracle, Microsoft SQL Server, Firebird , Interbase ”’ SQL Accounting will be the same characteristics:

Character # 1 – Powerful and scalable’

They are powerful database engine that can process and store large amounts of data connections at ten to several thousand access at the same time’ No file system can not match that requirement’

Character # 2 – They use the SQL syntax’

All major databases SQL syntax, so he asked the SQL database! SQL Query Language is structural, a list of commands to retrieve, process and data storage’

Character # 3 – The drivers available for different compiler’

SQL database drivers offer different types of compiler, most large companies software vendor should be able to communicate with it, eliminating the need for API or SDK for integration, import and export can not be eliminated as well’

Accounting rational function is the same, but in general ledger accounting SQL allows greater flexibility, faster integration, better and safer to store user data’ The company should migrate to SQL Server for the accounts of the benefits of better integration with other management software, reducing the need for human intervention’

Among the software SQL, there are some providers comes with source code’ These types of systems are especially important for the development of software and provider of society in the development team of the development team’ Some benefits are listed below:

Advantage # 1 – fast’

Developers can integrate the existing software, faster and easier access to source code, and if necessary change, developers will be very flexible to change, improve or remove components in the source code to adapt their accounting needs’

Advantage # 2 – Free’

This software usually comes with royalty-free license, it means the company can use or sell the source code without having to pay more seller! In the long term, the company will save thousands or even millions of dollars each year’

Advantage # 3 – Re-brand power’

Software company, you can redial the origin of its name and its customers will not notice any difference’

There are still many benefits, but the bottom line is: You have full control of your software and save thousands of testing, development and debugging hours with one time payment!